The Role:
An exciting opportunity has arisen for an experienced and highly capable Property Administrator and Professional Assistant to provide confidential and comprehensive administrative support to two Directors. This is a key role that requires discretion, efficiency, and the ability to communicate professionally and confidently at all times, both verbally and in writing.
The ideal candidate will be proactive, detail-oriented, and experienced in managing the daily operations of a professional office environment.
Responsibilities include:
- Managing complex diaries and schedules for two Directors
- Preparing a range of correspondence and reports, including letters, reports, and documents dictated via audio files
- Obtaining electronic signatures on documents using digital platforms
- Ensuring compliance procedures are followed, including collecting and verifying client identification
- Liaising with external service providers and suppliers as required
- Assisting in coordinating appointments, inspections, and meetings with clients and third parties
- Maintaining and updating internal databases and filing systems
- Supporting onboarding of new clients and file management
- Managing office supplies and placing orders for general office requirements
- Coordinating maintenance and support services related to the office premises
- Acting as a key contact for IT support and system updates
- Logging and tracking professional development and travel expenses for two Directors
The successful candidate will have/be:
- Preferably similar Property Administrator/PA role and property related industry
- Excellent written English with strong spelling and grammar
- Fast and accurate typing skills, including audio transcription using Dictaphone or similar tools
- A confident, professional demeanour with a smart and presentable appearance
- A polished and articulate telephone manner
- Outstanding organisational skills and the ability to manage multiple tasks and deadlines
- Strong proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.)
- Familiarity with CRM systems or database software is an advantage (training will be provided)
- Willingness to adopt new technologies, including AI tools, and support their implementation in office systems
- A collaborative team player with a positive, can-do attitude
- Full UK Driving Licence
Why Wells McFarlane?
We are an independent property consultancy operating throughout the Midlands, advising and managing client portfolios in the commercial, residential, land and development sectors. Recognised as experts in our field, our friendly team has a longstanding reputation for providing considered, timely and strategic advice.
Based in the popular market town of Lutterworth, we offer flexible/agile working (following successful completion of a probationary period), and are an Equal Opportunities Employer.
Hours: Permanent full-time Monday – Friday, 9am – 5.30pm
Holiday: 24 days holiday plus statutory Bank Holidays and a day off for your Birthday
Salary: Competitive (depending on experience), plus discretionary bonus scheme
Apply to: Please send your CV and a covering letter detailing salary expectations to Jason Hercock – jason@wellsmcfarlane.co.uk
